The Office of International Admissions maintains the following Official Documents Policies. Upon admission all applicants are expected to provide official academic records (official documents) of all prior academic work completed.

Registration Holds are placed on student records if official documents have not been received.

Documents may be mailed to this address:

Office of International Admissions
Oregon State University
1701 SW Western Blvd.
Corvallis, OR 97331 USA

  • All documents are subject to verification by OSU.

  • All documents received by OSU become the property of OSU and will not be returned to the applicant.

  • Many academic institutions take several weeks to provide documents, so applicants should request their official records at the earliest possible moment.

 
If you have questions about official academic records that are not addressed below, please contact [email protected].  

Please refer to the Official Documents* section of your offer and confirmation letters to review any official documents that are required upon enrollment in your first term at OSU. Your offer and confirmation letters will list all official documents required and the institution or organization they need to be received from (for example, it could be your high school, Ministry of Education, your sponsor, etc). If you are a transfer student, university or college transcripts need to be received directly from your university. 

Translations: If English was not the language of instruction at your previous institution, we will require transcripts in English and in the native language. If your previous institution does not issue transcripts in English, then we will accept literal (not interpretative) English translations from any qualified translator.

Sending transcripts by mail or electronically: Transcripts and translations can be mailed to the address above. Please play close attention to the Official Documents* section of your offer and confirmation letter to see if a sealed envelope is required for your documents if they are mailed to OSU. We can also accept transcripts electronically. Emailed transcripts should be sent to [email protected] and the email address of the sender must be an official email address from the organization issuing the transcripts or translation. We can also accept secondary and transfer transcripts through transcript services like Parchment, National Clearinghouse, and others. If your institution offers online verification, please email the link to the verification website along with your student ID number to [email protected].

 

 

*For administrative staff working in Salesforce, this information is located in the "Outstanding Documents" section of the application page. Any documents listed have not yet been received.

Prior to class registration, OSU Office of the International Admissions must receive official confirmation of undergraduate degree completion shown by receipt of official academic records that include the degree earned and date granted. If your country issues them, we also require official degree certificates/diplomas.

Please refer to the Official Documents* section of your offer and confirmation letters to review any official documents that must be received prior to class registration.   

Documents must be sent directly to the Office of International Admissions by the institution(s) that issued the record and/or awarded the degree in an envelope bearing the institution's name, seal or stamp and/or an appropriate signature across the sealed flap. If the school is unable to send materials directly to INTO OSU, they may give sealed documents to you to send. If the seal is unbroken when the envelope reaches OSU, the records will be accepted as official.

Faxed, scanned, and notarized copies are not considered official and will not be accepted. Academic records attested by persons outside the appropriate academic office, such as individual professors or external notary publics, will not be accepted. 

Translations: Academic records from non-US institutions are expected to be in the official language of the country in which they were earned. In addition, English language translations are also required. We will accept literal (not interpretative) English translations from any qualified translator.

  • Academic Records from India: Please provide individual mark sheets issued by the university that conducted the examination for all post- secondary work completed; this must include all final or provisional degree certificates issued by the university attended. All documents must be attested by the Controller of Examinations or Registrar and then sent directly to the Graduate School by the university that conducted the examination in an envelope bearing the university’s name, seal or stamp and/or an appropriate signature across the sealed flap. College-issued mark sheets and degree certificates will not be accepted unless they are from an autonomous college. You may make photocopies and have the copies attested by the Controller of Examinations or Registrar. The Controller or Registrar should then place the attested mark sheets and degree statements in an envelope, seal the envelope, sign and stamp it across the flap before returning it to you to send to the Graduate School. If the seal is unbroken when the envelope reaches OSU, the records will be accepted. Attestations from persons outside the Controller of Examination and Registrar's Offices, such as individual professors or external notary publics, will not be accepted.  Academic Records from University of Mumbai: Official academic records must be sent directly to OSU from the University of Mumbai. Instructions can be found on the Online Attestation website. Please request the official documents be emailed to the [email protected] email address.

  • Academic Records from China: Please provide academic records issued by the university in English and Chinese for all post-secondary work completed; this includes all degree diplomas and certificates issued by all institutions attended. All documents must be sent directly to the Office of International Admissions by the institutions that awarded the degree in an envelope bearing the institution's name, seal or stamp and/or an appropriate signature across the sealed flap. If the school is unable to send materials directly to OSU, they may give sealed documents to you to send. If the seal is unbroken when the envelope reaches OSU, the records will be accepted. Academic records attested by persons outside the appropriate academic office, such as individual professors or external notary publics, will not be accepted.

If your university is unable to provide documents in sealed envelopes, OSU will require the following verification reports:

Verification Report confirming the award of the degree of bachelor from China Academic Degrees and Graduate Education Development Center (CDGDC).
Verification Report of China Higher Education Student's Academic Transcript from CHESICC.
Please also submit photocopies of all Graduation Diplomas and Degree Certificates.
All verification reports and academic records should be issued in the English language.
All online verification reports may be sent to Oregon State University at [email protected].
Apply for CDGDC verification:  https://www.chinadegrees.cn/cqva/gateway.html.
Apply for CHESICC verification: http://www.chsi.com.cn/en/help/howtoapply_ep.jsp.


 

*For administrative staff working in Salesforce, this information is located in the "Outstanding Documents" section of the application page. Any documents listed have not yet been received.